Report Incident

Guidelines and Requirements for Registration of Aviation Fuel Suppliers

Guidelines and Requirements for Registration of Aviation Fuel Suppliers

Guidelines and Requirements for Registration of Aviation Fuel Suppliers

 GUIDELINES AND REQUIREMENTS FOR REGISTRATION OF AVIATION FUEL SUPPLIERS 

 

PROCEDURE

  1. Application for Registration as an aviation fuel supplier shall be made in writing and addressed to the Director General, Nigerian Civil Aviation Authority (NCAA).
  2. The application shall be signed by the lead promoter of the proposed business or Chief Operating/Executive Officer of the applicant company.
  3. The application shall be submitted to the office of the Director General, Nigerian Civil Aviation Authority (NCAA) on or before a date not less than six (6) months to the intended date of commencement of operation.

REQUIREMENTS

A.  The application for Registration must contain the following initial particulars:

    i.  Name and official company address(es) of applicant, as well as:

  • Applicant’s CAC Registration Number (RC)
  • Contact telephone numbers
  • Valid e-mail address(es)
  • Names and nationalities of Directors of the company at the bottom of the page

    ii. Airports/terminals where the applicant operates and airports for intended operation, if any.

    iii. Name(s) and full address(es) of the technical partner(s), with copy/copies of the relevant                               agreement(s);

B.    The applicant is expected to submit the following documents:

     i.  Evidence of Payment of Five Hundred Thousand Naira (N500,000.00) non-refundable processing             fee, as well as Two Hundred Thousand Naira (N200,000.00) Depot/Facility Approval Fee per             Depot to NCAA (Bank draft made payable to the Authority).

    ii. Completed processing form (NCAA/AFS/Form.01) with the evidence of payment of the above                      N500,000.00 non-refundable processing fee and all the depot approval fees.

    iii. Certified true copy of the company’s Certificate of Incorporation;

    iv.  A certified true copy of the company’s Memorandum and Articles of Association;

    v.   Statement of share capital/return of allotment of shares (Form CAC 2) indicating Minimum Authorized           Share Capital of One Hundred Million Naira (N100,000,000.00); and ownership structure of the               company reflecting Majority Shareholding and control vested in Nigerian nationals;

   vi.   Company Profile, including ownership structure and list of Directors of the company;  

   vii.   Copy of a valid Petroleum Products Import Licence/Permit issued by the Department of Petroleum                   Resources (DPR) or evidence of  through-put arrangement with a shore/coastal depot or evidence of               ownership of coastal depots;

   viii.   Evidence of Depot Agreement (Lease etc) or Space Allocation for storage depot in each airport of                   operation, issued by the Federal Airports Authority of Nigeria (FAAN);

    ix.    Evidence of tax payment issued by Inland Revenue Service and copies of tax clearance certificates of              the company and each of the directors, for the last three (3) years;

     x.    Evidence/details of insurance policy to cover the business indicating One Billion US Dollars (USD 1              Billion) cover for each airport;

    xi.     Feasibility study report detailing the proposed operations plans for each of the intended airports; 

    xii.     List of key personnel responsible for the Aviation Fuel Supply services of the company; and in                       respect of each of the airports served by the company, with evidence of their relevant                                   background(s), e.g training certificates, licences, curricula vitae etc;

    xiii.    Curriculum vitae as well as evidence of relevant training of each Director (e.g certificates, licences);

     xiv.     Minimum of three (3) serviceable browzers and accessories.

 

 C.        ADDITIONAL REQUIREMENTS

An applicant, having fulfilled other requirements, shall be required to:

   i.  Obtain the following technical/quality acceptance from the Directorate of Airworthiness Standards             (DAWS);

   ii. height clearance (for depots/structures) and attestation of adequate fire cover/protection  from the Directorate of Airspace & Aerodrome Standards (DAAS); and

   iii  acceptance of security programme from AVSEC department of NCAA;

   iv.   Comply with the conditionality for facilities to design, in line with JIG recommendations for Filtration, 

          Test Rig, spill containment, Fire fighting and oil-water separation;

   v.     Comply with Procedure Guide for the Construction and Operation of Petroleum Products Depots and                 Facilities, issued by DPR;

    vi.     Submit the following Manuals (which must meet the requirements of ICAO Document 9977):

         a.   Company Operations Manual

         b.   Quality Control Manual

         c.    Health, Safety and Environment Manual; and

         d.    Emergency Response Manual

The Manuals may be combined. All required Manuals must be current to the Petroleum and Aviation Industry fuel practices (Like ICAO Document 9977, JIG Publications, ISO Publications, IATA Publications, DPR Publications, SON, NIS).

vii.    Comply with NCAA Advisory Circular NCAA-AC-AWS 023 (as amended) on Storage, Handling and                     Quality Control of Aviation Fuel at Aerodromes;

viii.    Submit a copy of the Engineering Drawing;

xi.      Provide proof of site-Emergency Response;

x.      Have a pool of technically competent workforce (professional competence and training records);

xi.      In line with the Nigeria Civil Aviation Regulations (Nig. CARs) 2015 and prior to issuance of the                      Licence,a combined team from DATR, DAWS, DAAS and AVSEC Department of NCAA shall inspect the            applicant’s fuel facility/installations, the cost of which will be borne by the applicant. Subsequently,                regular monitoring and inspections shall be carried out on the company’s facilities;

xii.      The applicant must at all times comply with the provisions of the Nigeria Civil Aviation Regulations                  (Nig.CARs 2015) Part 18.9.1 (vi), by maintaining the authorized standards in terms of the facilities,                 procedures and personnel training to ensure adequate protection against fire and explosion;                           handling, storage and dispensing of fuel in the airport environment; and

xiii.    The applicant must at all times comply with the fire code and any other relevant safety and/or security           standards of the airport operator.

 

D.       ISSUANCE OF LICENCE

Upon satisfaction that the applicant has demonstrated the ability to    render safe and efficient service, the Authority will issue to the applicant an authorization Licence.   

E.      VALIDITY OF LICENCE

  1. The validity of the Licence shall be for Five (5) years;
  2. Upon receipt of the Licence, utilization fee of Two Hundred and Fifty Thousand Naira (N250,000.00) only shall be paid to the Authority annually.

 

NIGERIAN CIVIL AVIATION AUTHORITY

 

 

 

NCAA/AFS/Form.01                                                      Application No: …………………..

       Date Issued: …………………………

      

DIRECTORATE OF AIR TRANSPORT REGULATION APPLICATION FORM FOR REGISTRATION OF AVIATION FUEL SUPPLIERS

  1. Name of Company (Block Letters): …………………………………….
  2. Date and place of incorporation of company: ……………………….
  3. Trading name (if different from 1): ……………………………….......
  4. (a) Address of Registered Office: …………………………………...
  5. Telephone numbers: ……………………………………………

Office: ……………………. Fax: ……………………………........

                   Mobile: ……………………..  E-mail: ……………………………

  1. (a) Address for correspondence: ……………………………………

          (b)     Telephone number(s): Office.……………………………………

                   Mobile: ……………………… E-mail: …………………………….

  1. Amount paid as processing fee and Receipt No: ……………………..
  2. Authorized Share Capital: ………………….........................................
  3. Full name(s), position in company and nationality of each member of Board of Directors.

NAMES

POSITION IN COMPANY

NATIONALITY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1.  Attach Resume/CV of each of the members of the Board of Directors
  2. State the following:

(a) Airports where your services are being rendered presently;

 (b) Airports where you intend to introduce your services in the next two (2) years:………………………………………………………………..

 (c)  The scope of your operations:

  1. Depot/Storage, ………………………………
  2. Into-plane   supplies…………………………       

        iii. Both services……………………………

  1. Any other (please, specify)……………………………………...
  2. Attach a copy of each of the following documents:
  3.    Certificate of Registration/Licence or Permit by DPR
  4.    Evidence of Land Allocation by FAAN

                iii. Approval of Depot Installation by DPR, NCAA & FAAN.

  1. State arrangements made to ensure safety and Security of fuel supplied:……………………………………………………………………..                                                            
  2. State any other product you supply or intend to supply (eg: Lubricants)………………………………………………………………….
  3. State the type(s) of equipment you use/intend to use for your services: …………………………………………………............................
  4.   List the airlines you handle (or intend to handle) and state the scope of your company’s responsibilities to them………………………………...  
  5. Do you have Service Level Agreements (SLAs) with your client- airlines? If yes, please attach a copy of each SLA:………………………
  6. State the type of insurance cover you have or intend to put in place (evidence of Premium payment, details of Cover must be provided):
  7. State the observation/recommendation of your company concerning Aviation Fuel Supply at Nigerian Airports
  8. State how you intend to fund the business (if yours is a new company): …………………………………………………………………..
  9. Submit your company’s audited statement of account for the immediate past three (3) years ..........................................................................

NOTE:  A

In accordance with Part 18.9.7.1 of the Nigerian Civil Aviation Regulations (Nig. CARs) 2015, prior to the issuance of permit, a combined team from the Directorate of Airworthiness Standards (DAWS), Directorate of Airspace and Aerodrome Standards (DAAS) and Directorate of Air Transport Regulation (DATR) of NCAA will visit your depot to ensure strict compliance to protection against fire and explosion in storing, dispensing and handling of aviation fuel.

NOTE:  B

DECLARATION

I certify that the information provided on this application is accurate, complete and true.

Dated this: …………………… day of ……………… 20……………………….

Signature: …………………………. Position: ………………………….............

Signatory’s name (in block letters): ……………………………………………

On behalf of…………………………………………………………………..........

 

This form should be returned to:

NIGERIAN CIVIL AVIATION AUTHORITY

 

 

SAMPLE OF NEWSPAPER PUBLICATION

APPLICATION FOR REGISTRATION WITH THE NIGERIAN CIVIL AVIATION AUTHORITY AS AVIATION FUEL SUPPLIER

 

This is to inform the general public that Messrs…………………………………………………………………………….

of………………………………………………………………………………………………………………………………………………………………………….., which intends to provide Aviation Fuel (Jet A-1) Supply Services, has applied to the Nigerian Civil Aviation Authority (NCAA) for registration as an AVIATION FUEL SUPPLIER. Any objection or representation regarding the registration should be forwarded to The Director General, Nigerian Civil Aviation Authority, Aviation House, P. M. B. 21029, 21038, Ikeja, Lagos. Such objection or representation, which should contain the reason(s) for so doing, should be made within 28 days of this publication.   

 

                                                   Signed:

                                                            Management   

 

FINAL CHECKLIST ON APPLICANT’S LEVEL OF COMPLIANCE FOR REGISTRATION AS AVIATION FUEL SUPPLIERS

A.   PARTICULARS OF APPLICANT

Name of applicant:

Office Address:

Telephone Numbers:

E-mail:  

B.     DOCUMENTATION

S/N

Requirements

Date

received

Compliance

Yes/No

        Remarks

1.

Letter of Application

 

 

 

2.

Certificate of Incorporation

 

 

 

3.

Memorandum & Articles of Association/Board of Directors

 

 

 

4.

Minimum authorized share capital

 

 

 

5.

Curricula vitae and evidence of relevant training of Directors and

Operations Staff

 

 

 

6.

Tax Clearance Certificate of the Company

 

 

 

7.

Tax Clearance Certificates of  the Directors

 

 

 

8.

Evidence of Agreement with Airline (s)

 

 

 

8

Evidence of membership of  relevant Association(s), if any.

 

 

 

9

Feasibility study or Audited Statement of Accounts for three (3) years.

 

 

 

10

Company’s profile indicating its  aviation-related services.

 

 

 

11

Receipt of payment of processing & Depot approval fees.

 

 

 

12

Evidence of publication of the application in a national a daily newspaper 

 

 

 

13

Details of adequate and commensurate insurance policy

 

 

 

14

Evidence of space allocation for depot facility from FAAN or Depot (Lease) Agreement with owner

 

 

 

15

Petroleum Products Import Licence/Permit from DPR

 

 

 

16

Availability of three (3) or more bowzers and accessories

 

 

 

17

Approval of manual on technical/quality assurance

 

 

 

18

Evidence of Height Clearance

 

 

 

19.

Evidence of adequate fire cover

 

 

 

20.

 Evidence of acceptance of Security Programme

 

 

 

 

 

 C.  ACTION TAKEN

NO

DOCUMENTS

DATE  OF ACTION

REMARKS

1

Issuance of application form

(NCAA/AFS/Form.o1)

 

 

2

Verification of documents from other Directorates.

 

 

3

Letter of acknowledgement

 

 

4

Inspection of operation base and facilities

 

 

5

Presentation of inspection report/request for approval to print certificate

 

 

6

Recommendation to the Management

 

 

7

Issuance of authorization Licence.

 

 

 

Approval of Chairman ATLC

(DG-NCAA)…………………………………………………………………………………………

 

 

NIGERIAN CIVIL AVIATION AUTHORITY (NCAA)

 

 DIRECTORATE OF AIR TRANSPORT REGULATION

 INSPECTOR’S CHECKLIST FOR MONITORING/INSPECTION OF

AVIATION FUEL SUPPLIERS’ OFFICES/FACILITIES (FOR GRANT)

 

 

  1. Legal name of company: ……………………………………….…………………………………………..
  2. Date of Inspection: …………………………………………………………………………………………..
  3. Office Location: ……………………………………………………………………………………………….
  4. Nature of Operation: ………………………………………………………………………………………..
  5. Name of Managing Director: ……………………………………………….............................
  6. Date of Incorporation: ……………………………………………………………………………………..
  7. Date applied to NCAA: ……………………………………………………………………………………..
  8. Operations Base, if different from 3 above: ……………………………………………..
  9. Name of the Operations/Quality Assurance manager:
  10. Petroleum Import Licence/Permit Number or Petroleum Depot Licence Number, issued by the Department of Petroleum Resources (DPR) 11. Details of Service Level Agreements (SLAs) with airlines (copies of proposed SLAs should be provided)……………………………………………………………….

 

  1. Details of comprehensive insurance with evidence of payment of premium, type of insurance, sum insured, premium payment etc:
  2. Your company’s Bankers: ………………………………………………………………………………….
  3. Types of additional financial support you have, eg: Insurance, Bonds, Guarantees,……………………………………………………………………………………………………….
  4. Total number of staff engaged or proposed to be engaged:
  5. Number of serviceable bowzers:…………………………………………………………………..
  6. Other aircraft fuelling facilities/equipment available to be used:
  7. Evidence of relevant trainings attended by the key operations staff: Operations Manager, Depot/Facility Manager, Safety/Security Managers; etc: ………………………………………………………………………………………………….
  8. Do other staff have relevant training and skills?
  9. Is there a schedule of recurrent courses for the staff?
  10. Provide the originals of the following documents:

 

S/NO.

DOCUMENT

DATE RECEIVED OR SIGHTED

i.

Certificate of Incorporation

 

ii.

Memorandum and Articles of Association

 

iii.

Tax Clearance Certificates of the company and Directors

 

iv.

Evidence of Publication of the application for grant in a national daily newspaper

 

v.

Company’s corporate profile and Management structure

 

vi.

Evidence of technical/quality acceptance by DAWS

 

vii

Evidence of Height Clearance and acceptance of fire cover by DAAS

 

viii

Evidence of acceptance of security programme by AVSEC dept. 

 

ix

Feasibility study/Business Plan or Audited Statement of Account

 

X

Detailed technical partnership Agreement, if any  

 

xi

Evidence of Space Allocation for depot facility, by FAAN; or Depot Lease Agreement with owner

 

xii

Registration documents of bowzers available

 

xiii

Evidence of comprehensive insurance cover,  with proof  of payment of current premium

 

 

  1. General observations/comments: ………………………………………………………………….
  2. Recommendations: ……………………………………………………………………………………………

         

Inspectors’ Names                                            Signature & Date

          ………………………………………….         ……..                                ……………………………………….

          ………………………………………….         ……..                                …………………………………………

          ………………………………………….         ……..                                ……………………………………….

 

 

GM (ER/F),

            You may wish to recall that the DG had earlier approved in principle, the draft Guidelines and Requirements for the Registration of Aviation Fuel Suppliers, as well as a sample of the proposed Certificate (ref. pages 1-7).

  1. You may further wish to observe that DG, in the tentative approval, directed that DATR should “coordinate with the other relevant directorates” on the issue.
  2. In view of the directive, DATR has met with and received the inputs of DAWS and DAAS, which have also been incorporated in the new drafts of the Guidelines & Requirements and the sample Certificate.
  3. The new draft documents, including the Registration Form and the letter of notification to Aviation Fuel suppliers, are at back cover of file for your consideration and further necessary action, please.

 

Agbaeru, P. I. (Mr.)

AGM (AS)

 

16th December, 2015.        

 

Reg. Committee’s Input (Already Incorporated):

  • Copy of depot Agreement with FAAN
  • Copy of Engineering Drawing
  • Evidence of operational safety case
  • Provision of site-Emergency Response
  • Minimum global commencement bowser fleet of six (6)
  • Importation licence or evidence of though put arrangement with a shore/coastal depot or evidence of ownership of coastal depots.
  • Evidence of possession of technically competent workforce (professional competence and training records)
  • Facilities layout plans for operational depot
  • Standard up-to-date operations manual
  • Standard up-to-date quality control manuals
  • Standard safety information guide for depot
  • Stringent conditionality for facilities to design in-line with JIG recommendations for Filtration, Test Rig, spill containment, Fire fighting and oil-water separation.

 

 

 

NIGERIAN CIVIL AVIATION AUTHORITY

INTERNAL MEMORANDUM

To: DAWS (Attn: GM, ACCA)                        Ref: NCAA/ATR 222/II/125

From: DATR                                                          Date: 31st May, 2018

REGISTRATION OF AVIATION FUEL SUPPLIERS

          You may wish to recall the meeting held in respect of the above subject by officers of DATR, DAWS, DAAS and AVSEC Department on 17th April, 2018, and find attached the following draft documents:     

    i.    Minutes of the meeting;   

    ii.   Guidelines and Requirements for Registration of Aviation Fuel Suppliers; 

    iii.  The Registration Form; and

   iv.   Sample of the proposed Licence to be issued to applicants.

   2.  They are forwarded for your perusal and final input before presentation to Management for approval.

   3.   Your early response will be appreciated, please. 

         Thank you.

 

 

Rotimi Arogunjo

For: DATR

          

 

NIGERIAN CIVIL AVIATION AUTHORITY

INTERNAL MEMORANDUM

 

To: DAAS (Attn: GM, ARD)                               Ref: NCAA/ATR 222/II/126

From: DATR                                                            Date: 31st May, 2018

REGISTRATION OF AVIATION FUEL SUPPLIERS

          You may wish to recall the meeting held in respect of the above subject by officers of DATR, DAWS, DAAS and AVSEC Department on 17th April, 2018, and find attached the following draft documents:     

      i.  Minutes of the meeting;

     ii.  Guidelines and Requirements for Registration of Aviation Fuel Suppliers; 

     iii.  The Registration Form; and

     iv. Sample of the proposed Licence to be issued to applicants.

    2.  They are forwarded for your perusal and final input before presentation to Management for approval.

    3.   Your early response will be appreciated, please. 

     Thank you.

 

 

Rotimi Arogunjo

For: DATR

          

 

 

NIGERIAN CIVIL AVIATION AUTHORITY

INTERNAL MEMORANDUM

To: HEAD, AVSEC                                                  Ref: NCAA/ATR 222/II/127

From: DATR                                                              Date: 31st May, 2018

REGISTRATION OF AVIATION FUEL SUPPLIERS

          You may wish to recall the meeting held in respect of the above subject by officers of DATR, DAWS, DAAS and AVSEC Department on 17th April, 2018, and find attached the following draft documents:     

    i.    Minutes of the meeting;

    ii.   Guidelines and Requirements for Registration of Aviation Fuel Suppliers; 

   iii.    The Registration Form; and

   iv. Sample of the proposed Licence to be issued to applicants.

   2.   They are forwarded for your perusal and final input before presentation to Management for approval.

      3. Your early response will be appreciated, please. 

    Thank you.

 

Rotimi Arogunjo

For: DATR